AI Features & Administrative Controls

BriefCatch Next includes new optional AI features to further enhance your writing, with enterprise-grade controls.

Note: AI features are off by default. Administrators can enable or disable AI for the organization. No one can use AI unless an admin grants access.

Contents

BriefChat
Citation Suggestions
Managing AI Access for Your Organization
Keeping AI Disabled
AI Disclosure

BriefChat

BriefChat is a conversational Q&A tool powered by AI trained exclusively on Ross Guberman’s legal-writing guidance and the BriefCatch rule set. You can use BriefChat to ask questions and receive writing suggestions directly inside Word, without leaving your document.

BriefChat is not a general-purpose AI chatbot. It doesn’t rely on open web data. Instead, it draws only from Ross’s published writing expertise and the proven editing principles used throughout BriefCatch, ensuring guidance that is precise, reliable, and tailored to legal and professional writing.

To open BriefChat, click the icon at the bottom of the BriefCatch panel.

You can select a suggested question or type your own. Continue the conversation with follow-up questions, or start fresh at any time. (Saved conversations will be available in a future update.)

Note: BriefChat's AI does not analyze, access, or transmit the contents of your document. Prompts and responses are not reviewed or used for training. To maintain confidentiality obligations, please avoid entering client names, case details, or other sensitive information.

Citation Suggestions

When AI is enabled, BriefCatch combines its traditional rule-based citation engine with AI pattern recognition to provide more refined and context-aware citation suggestions. The AI Citation suggestions will appear under the Review cards, just like other suggestions.

If AI is on, these settings can be managed under: Settings - Preferences - AI citation style checking.

If you prefer to review AI suggestions before they are applied, enable: Ask before checking.

This will prompt you to confirm whether to use AI-based citation suggestions each time you review a document.

Managing AI Access for Your Organization

All AI features are disabled by default for every user. If you’d like to enable AI for your organization, please contact our support team and we can turn it on at the organization level.

At launch, AI can only be enabled or disabled for the entire organization. User-level controls, where AI can be enabled for some users but not others, will be introduced in a future update.

In an upcoming release, organization administrators will also be able to manage AI settings directly within the BriefCatch Admin Portal.

If AI is enabled or disabled for your organization, that status will be shown for your users in the bottom right of BriefCatch panel:

AI Enabled and On

AI Enabled and Off

Users can click on the AI toggle to turn it on or off.

When AI is disabled at the organization level, users cannot turn it on themselves. In this case, the AI toggle will appear grayed out and cannot be changed.

AI Disabled and Off

When AI is disabled, users will see a message like the one shown below if they attempt to use an AI feature:

Keeping AI Disabled

AI settings affect only BriefChat and AI-assisted citation suggestions. All other BriefCatch features, including grammar, style, clarity suggestions, scoring, and reporting, continue to rely solely on our rule-based engine.

If your organization chooses to keep AI OFF, you will still receive the full core BriefCatch editing experience and reports without any impact to functionality.

AI Disclosure

To learn more about how AI operates within BriefCatch and how data is handled, please review our AI Disclosure.

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